By Indeed Editorial Team Show Updated May 31, 2022 | Published April 26, 2019 Updated May 31, 2022 Published April 26, 2019 A memo, or memorandum, is a written document that businesses use to communicate an announcement or notification. While memos were once the primary form of written internal communication in a business, they are now commonly sent in the form of an email. In this article, we explain what a memo is and demonstrate how to assemble the standard parts of a memo in a way that’s clear and concise. We also provide a sample you can use in the workplace. What is a memo?A memo is a short message that's typically used to communicate official business policies and procedures within a company. Memos are usually meant as mass communication to all members of an organization rather than a one-on-one personal message. There are many types of memos, but they typically provide a progress report, asking someone or a team for something, confirm an agreement between parties) or request input on how to solve a problem. Related: Guide To Improving Team Communication in the Workplace Memo templateThe following is a sample memo you can use as a guide for your next document: Image description Memorandum To: Names of intended recipientsFrom: Your Name, TitleDate: Month Day, Year Subject: Subject of the memo Begin the memo with a sentence that describes the reason you are writing. It should be very short — about one or two sentences. The introduction should clearly state the purpose of the memo so the reader immediately understands what it is about. If the memo is meant to respond or follow up on a certain topic or situation, include that in the first paragraph. Bullet point #1 to list important information.Bullet point #2 to list important information. Bullet point #3 to list important information. Use the last few sentences to conclude your memo. Make sure you include a request for any action you need people to take after reading your memo. Thank you, Your name Attachment: Attachment of image, graph or chart that your intended recipients might need. Downloadable Memo Template When you should write a memoFor the most part, the purpose of writing a memo is to inform. However, memos can occasionally include a call to action or a persuasive element. Here are some instances when a memo might be useful:
Memos are also an efficient way to communicate brief but important messages to a wide audience within the business. This can include product changes, meeting schedules, procedure changes, policy additions, summaries of agreement terms and reminders. Additionally, you can send a memo when you want your audience to print or save the information contained in the message in some way for later reference. Related: 5 Ways To Improve Your Communication in Business and Why It's Important How to write a memoWhile each memo should be written to address its unique needs, there are a few steps you can follow to create a clear, highly readable document. Like many other professional business documents, memos will include an introduction, body and conclusion.
Related: 4 Tips on How To End a Business Memo Tips for writing an effective memoHere are tips to consider to improve your memo:
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