When no counseling was performed during a reporting period and not Pref was used what block must be filled in for justification?

While not an all-inclusive definition, NAVPERSCOMwill consider a report adverse if it contains a trait grade of1.0, a promotion recommendation mark of "Significant Problems,"Command or Organizational Climate/Equal Opportunity trait graded

below 3.0 for E1-E6 and W2-O6 reports,

A report will not be consideredadverse solely because it may make the member less competitive

than another for promotion or assignment

Reporting seniors shall
retain copies of FITREPs on officers and CHIEFEVALs on CPOs for at least 5 years, and shall provide additional copies to the individual reported on if requested.

Commands shall retaincopies of EVALs on all enlisted personnel (E1-E9) for at least 2 years following the end date of the report. These reports are

also filed in the field service record.

Use only a 10 or
12 pitch (10-12 point) standard typeface.

If desired, theadministrative and trait blocks may be completed with 10-pitch

and the narrative blocks with 12-pitch or proportional type

Use all capital letters in the administrative blocks, and upperlower case in the narrative blocks.

In YYMMMDD format, Example: 96OCT17 (The
following formats are incorrect: 17OCT96, 961017, 101796.)

Regular reports: The FROM date must be the day following the TO
date of the last Regular report. It can be earlier than block 9 if en route leave, travel, or TEMDU are included.

First EVAL on enlisted member: The FROM date is the date
detached from initial entry training.

First FITREP on newly commissioned officer: The FROM date is the commissioning date.

** N plus body composition code (or N/XX) may be used for reports covering less than 90 days or for a member who reported on board less than 10 weeks prior to scheduled Physical Fitness Assessment.

(If necessary to include maternity leave, identify only as"Leave.") Example: TEMADD 96OCT18-96NOV30; LEAVE/TRANSIT:

96OCT18-96NOV30.

If counseling was notperformed because the counseling date did not fall within the

report period, enter “NOT REQ” in block 30.

If counseling was
not performed for any other reason, enter “NOT PERF,” and provide a brief explanation in block 31.

Ensign and lieutenant junior grade FITREPs fordesignators other than Limited Duty Officer (6XXX) cannot

receive a promotion recommendation higher than Promotable.

an enlisted member who receives any 1.0 trait grade loses eligibility for their Good Conduct Medal and must reestablish a new 3-year period following the end date
of the report.

For enlistedpersonnel, do not mark Progressing if an individual has received

Promotable, Must Promote, or Early Promote on the most recent CHIEFEVAL or EVAL in the current grade).

Significant Problems is a recommendation against promotion andmust be justified in the comments. (For enlisted performance

mark, Significant Problems = 2.0 on the 4.0 scale.

Member not available to sign a non-adverse report. If themember is not expected to return to or visit the command within15 days (active duty) or 30 days (inactive duty) and the reportis not adverse, the reporting senior shall handwrite in the

signature block of the member “certified, copy provided.”

Concurrent and Concurrent/Regular reports mustbe forwarded to member's regular reporting

senior for signature.

NAVPERSCOM copy is the official record copy for E5 to O6.

When laser-printing orcopying the report it is preferred that the back of the form be

printed or copied head-to-toe on the reverse of the front.

* Currently, the Field Service Record copy is the official
record copy for E1 to E4.

Mailing Procedures. Mail reports within 15 days of the
ending date for active duty members and within 30 days for inactive duty members.

Mail the reports and summary letters flat in astandard 9" x 12" envelope. Do not separate the summary group.

Mail all reports in a summary group in one package.

If a member is not available for signature, do notdelay the entire summary group. The reporting senior shouldclearly write in the member’s signature block “certified, copyprovided” (excluding adverse reports) and forward the entire

summary group to NAVPERSCOM (PERS-311).

An enlisted OIC in the grade of E9 andcivilians in command positions who hold the grade of GS-9

through GS-12 may sign reports on E5 and below.

A CPO or SCPOs
may sign reports on personnel E4 and below only.

GS-13 or equivalent may sign reports for E1 to E9.

EVALs on enlisted personnel E6 and below requirethe signatures of a rater, senior rater, and reporting senior.This ensures Navy's senior enlisted and junior officer

supervisors are properly included in the enlisted evaluation process.

The rater should be a NavyCPO for E5 and E6 personnel whenever possible. If none isavailable within the command, the rater will be a military or

civilian supervisor who is an E7 equivalent or higher.

Thesenior rater may be omitted where the reporting senior is therater's immediate supervisor. Typically, the senior rater is

the division officer or department head.

For E4 and
below personnel, the rater can be an E6.

Delegated reporting seniors forofficer reports must be in the grade of commander (O5), GS-14,

or equivalent.

Reports on members in thegrade of E5 through E9 including members frocked to E5 may not

be delegated below the grade of O4, GS-12, or equivalent.

Reports on members in thegrade of E4 and below may not be delegated below the grade of

E7, GS-11, or equivalent. Exceptions are not permitted.

The CO must sign any report that withdraws arecommendation for enlisted advancement after advancementauthorization for the member has been received. A flag officer

may delegate this authority to a O6 or above.

The rater should be a Navy E7 for E5 and E6 personnel whenever possible.

For E4 and below personnel,
the rater can be an E6.