After selecting the entire document, what is the quickest way to find out how many paragraphs

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get after selecting the entire document, what is the quickest way to find out how many paragraphs there are in your current word document? from screen.

3 Quick Ways to Count the Number of Paragraphs in Your Word Document

In this article, we will majorly talk about 3 different methods to count the number of paragraphs in your Word document.

3 Quick Ways to Count the Number of Paragraphs in Your Word Document

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In this article, we will majorly talk about 3 different methods to count the number of paragraphs in your Word document.

After we finish a Word document, we may have to pay attention to the statistics of the document, such as the number of words, paragraphs, sentences, etc. So today, we focus on introducing the tips to count the number of paragraphs.

Method 1: Use “Find and Replace” Function

Firstly, make sure that you have saved your file.

Then, click “Home” tab.

Next, click the “Show/Hide Marks” icon in “Paragraph” group. So you can see all the paragraph marks and other formatting symbols.

Below is a sample file of 4 paragraphs, with the first and third ones set in “Heading 2” style:

Now, delete the unnecessary paragraph marks.

Next, press “Ctrl+ H” to open the “Find and Replace” dialog box.

Be sure that you are under “Replace” tab first. Then enter “^p” in “Find what” text box.

Lastly, click “Replace All”. Now you will see a message box pop up, indicating 4 replacements have been made. The number of replacements means how many paragraphs you have in the document.

By the way, you should know that after the replacement, your document formatting will be changed. That’s why we suggest you should save your file first and probably make a backup even.

Count the Number of Paragraphs with Same Style

Besides, you can also use this method to get the number of paragraphs with the same style. Here are detailed steps:

At the beginning, repeat first 6 steps aforementioned.

Then click “More” button to expand options in “Find and Replace” dialog box.

Next, click “Format” button on the left-down corner.

And choose “Style” on the list menu.

Now in “Find Style” dialog box, you choose a style in “Find what style” list boxes. For example, here we choose “Heading 2”.

Then click “OK”.

Next, go back to “Find and Replace” dialog box. Click “Replace All” finally. Likewise, in the message box, the number of replacement refers to how many paragraphs in “Heading 2” style.

Method 2: Use “Word Count” Function

First of all, click “Review” tab.

Then click “Word Count” in “Proofing” group. And you shall see the “Word Count” box on your screen, manifesting the number of paragraphs along with other information.

Actually, there is another way to view the “Word Count” box.

Firstly right click on the “Status Bar”.

Then check “Word Count” option to make it available on “Status Bar”.

Then you just click “Word Count” on “Status Bar”, and the “Word Count” box shall show.

Method 3: Show Readability Statistics

This time, click “File” tab first.

Then click ”Options”.

In “Word Options” dialog box, click “Proofing” first.

Then go to “When correcting spelling and grammar in Word” page. And check the “Show readability statistics” box.

Next click “OK” to save the change.

Now click “Review” tab.

Then click “Spelling and Grammar” in “Proofing” group. First you will have your document checked first. And seconds later, you will see the “Readability Statistics” box, in which there is the number of your document paragraphs.

Comparison of 3 Methods

Methods Advantages Disadvantages

Use “Find and Replace” Function You can count paragraphs with same style. 1.         You have to save the file first.

2.         You have to delete the unnecessary paragraph marks in document or the accuracy of the number will get compromised.

3.         You can’t know other statistics.

4.         More steps comparatively

Use “Word Count” Function 1.         You don’t have to save file first.

2.         Fewer steps comparatively

3.         High accuracy

4.         You can know other statistics.

You can’t count paragraphs with same style.

Show Readability Statistics 1.         You don’t have to save file first.

2.         High accuracy

3.         You can know other statistics.

1.         More steps comparatively

2.         You can’t count paragraphs with same style.

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स्रोत : www.datanumen.com

Microsoft Word

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linkedin-skill-assessments-quizzes Microsoft Word

Q1. Which feature allows you to copy attributes of selected text and apply them to another selection?

Merge Formatting command

Copy and Paste Styles command

Copy and Paste Attributes command

Format Painter tool

Q2. To protect a document from accidental changes, which option should you select from the Protect Document (Windows) or Protect (Mac) menu?

Mark as Final.

Add a Digital Signature.

Encrypt with Password.

Always Open Read-Only.

Q3. You are finalizing a two-page memo. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?

Q3. You are finalizing a two-page document. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?

Change the bottom margin to your current location.

Insert a page break.

Press Shift + Enter (Shift + Return).

Insert a column break.

Q4. How do you insert the content of an existing Word document into your current Word document?

Click Layout > Text > Text from File.

Click Insert > Text > Building Blocks Organizer.

Click Insert > Text > Text from File.

Click Insert > Media.

Q5. You want to set a wider inside margin to accommodate binding a document where pages are printed in both sides. Which option should you choose in the Page Setup dialog box?

Book Fold.

Different Odd & Even Pages.

Mirror Margins. Landscape. Reference

Q6. Which feature lets you place a ghosted logo or text behind the regular text on your document?

Background. Watermark. Imagemark. Overlay.

Q7. Where do you select the paper size for a document?

Design > Size. File > Page Setup. Layout > Size. Layout > Margins.

Q8. Which option lets you mark your favorite templates for quick reuse in the future?

Drag to Home tab. Add to chooser. Pin to list. Mark as favorite.

Q9. If you want to add a caption to a table, where should you look?

Q9. You want to add a caption to a table. Which tab contains this option?

Insert tab. Design tab. References tab. Layout tab.

Q10. How can you change the appearance of an entire table in a single step?

Apply a table style.

Apply a graphic style.

Right-click a table and choose a new style.

Apply a cell style.

Q11. Which option does the Find and Replace feature NOT support?

Whole Word Only. Replace All. Check Spelling. Match Case.

Q12. Which statement best describes how a bookmark is used in a Word document?

A bookmark is a hyperlink where the label is automatically generated.

A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.

A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.

A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.

Q13. What is NOT an option when inviting a colleague to collaborate on a document?

including a personalized message

giving the collaborator the option to edit a document

setting the collaborator’s access to view only

granting administrator access

Q14. You split a document into three sections. What happens if you change the margins in the first section?

The document reverts back to a single section with the new margin settings.

The new margin settings are applied to all of the sections.

The new margin settings are applied to the second and third sections.

The new margin settings are applied to just the first section.

Q15. Which ribbon tab includes commands to add various types of objects or media to your document?

Insert File Layout Design

Q16. What type of page is useful at the front of a large document, to identify the document title, author, and other metadata?

cover page blank page master page

table of contents page

Q17. What happens in this SmartArt object when you press the Delete key?

The boxes resize to maintain the same overall height.

The object is deleted and a hole is left behind.

The text merges with the second box.

The gaps between the boxes close and the boxes remain the same size.

Q18. What happens in this SmartArt diagram when you delete the selected object?

The text from the deleted box merges with the next box’s text.

The selected object is deleted and the spacing is preserved where the object was.

The remaining objects resize to maintain the same overall height.

The gaps between the objects close and the objects remain the same size.

Q19. Which command builds an overview of document contents based on applied headings styles?

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स्रोत : ebazhanov.github.io

Quick and Dirty Paragraph Count (Microsoft Word)

Need to know how many paragraphs are in a document? You can use Word's Find and Replace feature to get a count quickly. (Tips.Net)

Quick and Dirty Paragraph Count

by Allen Wyatt

(last updated May 8, 2021)

If you want to quickly count the number of paragraphs in a document, here is a great way to do it:

Make sure you save your document.

Press Ctrl+Home to go to the beginning of your document.

Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)

In the Find What box, enter ^p.

In the Replace With box, enter ^p.

Click on Replace All.

Word replaces all the paragraph marks in the document with identical paragraph marks, and displays a dialog box indicating how many replacements were made. The number of replacements is the number of paragraphs.

You may not be that impressed with this method, since you can also find out the number of paragraphs in a document by displaying the Statistics tab of the Properties dialog box. However, the real power comes in when you want to find out how many paragraphs you have of a certain style. All you need to do is expand your search a bit.

For instance, let's say you have a certain paragraph style that you use only for figures. To find out how many figures are in your document, follow these steps:

Make sure you save your document.

Press Ctrl+Home to go to the beginning of your document.

Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.

Click on the More button, if it is available. (See Figure 2.)

In the Find What box, enter ^p.

Click on Format and choose Style. Word displays the Find Style dialog box.

Choose the name of the style you used for your figures.

In the Replace With box, enter ^p.

Click on Replace All.

That's it! The resulting dialog box indicates the number of replacements made, which are only for those paragraphs that use the figure style—in other words, you now know the number of figures in your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (852) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quick and Dirty Paragraph Count.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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स्रोत : word.tips.net