How to lock powerpoint from editing without password

Worried about privacy leaks? Want to set up protection for your PowerPoint presentations? This article shows you how to simply lock a PowerPoint presentation from editing.

Índice Show

Introduction
Protecting your presentation
Exercise File
Be Cautious with Microsoft Passwords
Password Protecting Documents in Word and Excel
“Save As” Password Options
Remove the Password
Congratulations, Power Users!

You have two options to choose:

★ Create "Open" password and "Modify" password ★ Customized protection from the "Protect Presentation" feature

Option 1 of 2: Create "Open" password and "Modify" password

Here's How:

(For Office PowerPoint 2003, 2007, 2010)

1. Click Office button (PowerPoint Icon if PowerPoint 2010) on the top left.

2. Select Save As. (The Save As dialog box will pop up.)

3. Click Tools drop-down list and choose General Options. (See the following picture.)

4. In the pop-up dialog, create passwords for the desired PowerPoint presentation. You are allowed to create a "password to open", a "password to modify" or both of them.

As you know, without a "password to open", no one can open the file unless it gets cracked. At this point, he can’t edit the document for he can’t open it even.

And a password to modify is used to apply the change(s) made to the PowerPoint presentation. No password, no changes will be saved to the protected document.

Besides, to create an "open" password, you can also click Office button, Prepare item and then select "Encrypt Document".

If you can see the following screenshot when you open the file above, that means you have made it. Congratulations!

Option 2 of 2: Flexible and customized protection from the "Protect Presentation" feature

(For Office PowerPoint 2007 or above)

Here’s How:

1. Open the PowerPoint file you want to protect.

2. On the Review tab, choose Protect Presentation.

3. Next click Restricted Access. (The Permission window appears.)

(Windows Live ID or Microsoft account is required.)

4. In the Read box, give the email addresses of those who may read the document. (Divide items with a semicolon.)

5. In the Change box, input the email addresses of those who may edit the document.

6. Next, you can enter the More Options setup and make the PowerPoint document expire after the date you set. Furthermore, you are able to restrict the printing of contents or make other changes.

That’s it. May it help you!

/en/powerpoint2013/reviewing-presentations/content/

Introduction

Before sharing a presentation, you'll want to make sure it doesn't include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, PowerPoint includes several tools to help finalize and protect your presentation

Optional: Download our practice presentation.

Whenever you create or edit a presentation, certain personal information may be added to the file automatically. You can use the Document Inspector to remove this type of information before sharing a presentation with others.

Because some changes may be permanent, it's a good idea to use Save As to create a backup copy of your presentation before using the Document Inspector.

To use the Document Inspector:

Click the File tab to go to Backstage view.
From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu.
Clicking Inspect Document
The Document Inspector will appear. Check or uncheck the boxes, depending on the content you want to review, then click Inspect. In our example, we'll use the default selections.
Inspecting the presentation
The inspection results will show an exclamation mark for any categories where it found potentially sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.
Removing personal information from the presentation
When you're done, click Close.
Closing the Document Inspector

Protecting your presentation

By default, anyone with access to your presentation will be able to open, copy, and edit its content unless you protect it. There are several ways to protect a presentation, depending on your needs.

To protect your document:

Click the File tab to go to Backstage view.
From the Info pane, click the Protect Presentation command.
In the drop-down menu, choose the option that best suits your needs. In our example, we'll select Mark as Final. Marking your presentation as final is a good way to discourage others from editing the file, while the other options give you even more control if needed.
Selecting Mark as Final
A dialog box will appear prompting you to save. Click OK.
Clicking OK to save the presentation
Another dialog box will appear. Click OK.
Clicking OK
The presentation will be marked as final.
A presentation marked as final

Marking a presentation as final will not prevent someone from editing it. If you want to prevent people from editing it, you can use the Restrict Access option instead.

Challenge!

Open an existing PowerPoint presentation. If you want, you can download our practice presentation.
Use the Document Inspector to check the presentation. If you're using the example, remove all personal information from the presentation.
Protect the presentation by marking it as final.

/en/powerpoint2013/modifying-themes/content/

You have probably password protected documents in Word or Excel. In Excel Advanced Formulas, we even talk about how you can protect individual cells from being altered, while leaving the rest open to changes. Microsoft does not make it as obvious in PowerPoint that password protection is a possibility is it does in its other programs… but you actually have several options, including the ability to restrict editing while still allowing users to view your presentation. Let’s take a look.

Exercise File

No Exercise File today! You can open up PowerPoint into any random template if you would like to follow along.

Be Cautious with Microsoft Passwords

The usual password disclaimer applies…

Be very careful applying passwords in any Microsoft program.
If you lose the password, neither Microsoft nor ITS can reset it for you (trust me, I have been there).
You may want to save an copy of your original file without a password for your personal use.

Password Protecting Documents in Word and Excel

Password protection in Word and Excel is fairly obvious; you even have a special button in the Review tab to guide you through Restrict Editing features or Protect Sheet/Workbook in the case of Excel.

With both Word and Excel, there are also a variety of Protect Workbook features in backstage (File) view.

On the other hand… in PowerPoint, the protection features are absent in the Review tab, though there are a lot of the same options for encryption in backstage view as Word or Excel…

Encrypt with Password would require someone to have a password to open your document, but maybe you only want to restrict editing. This is where people become frustrated.

For many people, Restrict Access looks like the right place to go, but for many it directs them to Connect to Rights Management Servers, which errors out when selected. There is a better way to do this…

“Save As” Password Options

1. With your presentation open, go to File, Save As (or remember my favorite shortcut, F12).

2. In the lower right, click on Tools dropdown and select General Options.

3. A screen will appear prompting you to either:

Require a password to Open, or
Require a password to Modify. Let’s stick with Modify for now.

4. Enter a password for Modify, and click OK. You may be prompted to reenter the password.

5. Save and close your PowerPoint file. Open the file again, and you should be prompted to either enter a password, or open a read only version.

Your users will still be able to view and print the document, but they will not be able to make changes.

Remove the Password

Later, if you would like to remove the password:

1. Open the file, entering the password when prompted.

2. Revisit the Save As screen to find the Tools, General Options where you first set the password.

3. Here you can remove the password you originally created and press OK

Thoughts?

What do you think? Did you know about this feature in PowerPoint?

Congratulations, Power Users!

Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser