It ought to be pretty simple, really. Even though Microsoft Word, by default, sets left tabs every half inch (at least in the U.S. version - elsewhere may vary), sometimes you need something different. Even if only for a particular part of your document. So, how on earth do you set tabs in Microsoft Word?
More...
The starting point: Format Paragraph
Tabs in Microsoft Word are considered part of paragraph formatting, along with indentation, justification, and line spacing. So the first thing you'll need to do to re-set your tabs is go to the Format Paragraph dialog box. In the ribbon-based versions of Word (2007 and up), that's accomplished by clicking the launcher arrow in the bottom right-hand corner of the Paragraph section of the Home tab:
Click this launcher arrow to get to the Paragraph dialog box ...
The Format Paragraph dialog box looks like this:
No matter which tab of this dialog box you're in, the Tabs function is just one click away. See the button in the bottom left-hand corner? Click it, and you'll be taken here:
Now the fun begins. This is the Tabs dialog box where you'll be setting up your tabs.
Left tabs are fairly simple, mainly because they're the default choice (the radio button next to Left in the Alignment section is selected). Simply type the tab position measurement (in inches, centimeters, or whatever measurement you're using) into the Tab stop position box, click the Set button, then click OK.
That's it!
An even easier way to set tabs
But what if I told you there was an even easier way to do this? One that didn't involve going through the menu system?
You'd be interested in that, right?
If you're more of a visual person, this method will instantly appeal to you. I'm assuming you've got your Ruler visible in Word (if you don't, go to the View tab and check the box next to Ruler in the Show/Hide section of the ribbon). Click your mouse anywhere along the horizontal Ruler across the top of your document:
I clicked at the 1-1/2" mark. Notice that L-shaped symbol that appears there? (Feel free to click that illustration above to get a bigger version. I'll wait here, I promise.) That symbol means I've just placed a left tab at that point.
If you decide that tab isn't quite where it needs to be, hey, no prob. Just use your mouse to drag it over in either direction.
And if you want to make it into another kind of tab, it's easy to do that, too. Double-click on that tab setting to go back to the Tabs dialog box, choose a different radio button (Center, Right, etc.), then click OK.
Now, I ask you: Could that have been any easier?
Well, yes, actually, it can. (This just keeps getting better and better.) Here, let me show you:
(Feel free to hit that full screen button on the bottom right of the video player so you can see the finer details of this.)
Setting tabs for one part of your document
If you've ever tried to re-set tabs for a document and found that suddenly all the default tabs were gone or you'd messed up the rest of your document somehow, here's a little trick: Select the text you want affected by the new tab settings, then set the tabs. The rest of the document will be unaffected.
What challenges have you had with setting tabs? Let me know in the comments below.
Tab stops mark specific locations on a line of text and are used to indent and align text. By pressing the
Activity 3.9. Setting Tab Stops
1. | Start Word. Then, take a moment to study the tab alignment options shown in Figure 3.26 and described in the table in Figure 3.27. Figure 3.26.
| |||||||||||||||||||||
2. | From the student files that accompany this text, locate and open w03B_Park_Changes. Display the Save As dialog box. Navigate to the folder where you are storing your projects for this chapter, and then save the file as 3B_Park_Changes_Firstname_Lastname If necessary, display the formatting marks | |||||||||||||||||||||
3. | In the paragraph beginning The hours of operation, position the insertion point after the colon at the end of the paragraph. Press Figure 3.28. | |||||||||||||||||||||
4. | Click the Tab Alignment button | |||||||||||||||||||||
5. | Move the pointer over the horizontal ruler, click at the 1-inch mark, and then compare your screen with Figure 3.29. Figure 3.29. | |||||||||||||||||||||
6. | Click the Tab Alignment button | |||||||||||||||||||||
7. | Click the Tab Alignment button Figure 3.30. | |||||||||||||||||||||
8. | Save |
Activity 3.10. Formatting and Removing Tab Stops
As you work with tab stops, keep in mind that they are a form of paragraph formatting, and thus, the information about them is stored in the paragraph mark to which they were applied.
1. | From the Format menu, click Tabs, and then compare your screen with Figure 3.31. Figure 3.31. (This item is displayed on page 433 in the print version) |
2. | Under Tab stop position, click 4", and then at the bottom of the Tabs dialog box, click the Clear button. Compare your screen with Figure 3.32. Figure 3.32. |
3. | Under Tab stop position, click 5". Under Leader, click the 2 option button. Near the bottom of the Tabs dialog box, click Set. The Set button saves the change. The tab stop at the 5-inch mark now has a leader character. Leader characters create a solid, dotted, or dashed line that fills the space used by a tab character. A leader character draws the reader's eye across the page from one item to the next. Later, when you tab to this spot, a row of dots will display. When the character used for the leader is a dot, this is commonly referred to as a dot leader. |
4. | Under Tab stop position, click 6". Under Alignment, click the Right option button. Near the bottom of the Tabs dialog box, click Set. Repeat this process to change the tab stop at 5" to a Right aligned tab stop as shown in Figure 3.33. Figure 3.33. |
5. | At the bottom of the Tabs dialog box, click OK, and notice that the changes are reflected in the ruler. Compare your screen with Figure 3.34. Figure 3.34. |
6. | Scroll to the top of the document, and then Save |
Activity 3.11. Using Tab Stops to Enter Text
1. | With the insertion point positioned at the beginning of the line with the new tab stops, press Figure 3.35. | |||||||||
2. | Type Monday-Thursday and notice that the left edge of the text remains aligned with the tab stop. Press Figure 3.36. NoteUsing Dot Leaders A String of Periods Is Not the Same Thing It is sometimes tempting to hold down the Period key on the keyboard to create a string of dots. This is not a good idea for several reasons. The periods, because of proportional spacing, may be spaced differently between rows. The periods will not line up, and, most importantly, the column on the right side of the string of periods may look lined up, but will be crooked when printed. If you need a string of dots, always insert a tab stop with a dot leader. | |||||||||
3. | Press | |||||||||
4. | Type the followingpressing
Figure 3.37. |
Another Way: To Create an Indent
Use an Indent to Start a Tabbed List
If the items in the first column of a list are indented the same amount using a left-aligned tab, you can save keystrokes by indenting the paragraph instead. You can do this by using the Increase Indent button on the Formatting toolbar, or by using the Paragraph dialog box. You can also drag the Left Indent marker from the left side of the ruler and position it at the desired location. When you are finished typing the list, you can drag the marker back to the left margin position. When you use an indent at the beginning of the paragraph for a tabbed list, you do not have to press the Tab key before you type the first item in the list.
Activity 3.12. Moving Tab Stops
If you are not satisfied with the arrangement of your text after setting tab stops, it is easy to reposition the text by moving tab stops.
1. | In the four lines of tabbed text, disregard any wavy green lines or right-click them and click Ignore Once to remove them. Move the pointer into the left margin area, to the left of the first line of tabbed text. When the Figure 3.38. |
2. | With the four lines of tabbed text selected, point to the horizontal ruler and position the pointer so the tip of the pointer arrow is touching the 1-inch tab stop mark. When you see the ScreenTip Left Tab, drag the tab stop mark to the left to the 0.5-inch mark on the ruler, and then release the mouse button. Compare your screen with Figure 3.39. Figure 3.39. NoteSelecting Tab Stop Marks Selecting and moving tab stop marks on the horizontal ruler requires fairly exact mouse movement. The tip of the pointer must touch the tab mark. If you miss the mark by even a little, you will probably insert another tab stop. One way to tell if you are in the right position to move a tab stop on the ruler is to look for a ScreenTip showing the tab type. To remove an accidental tab stop when you are trying to select an existing one, click the Undo button and try again. Alternatively, you can drag the unwanted tab stop marker below the ruler and release the mouse button. |
3. | In the horizontal ruler, point to the 5-inch tab stop until you see the ScreenTip Right Tab. Drag the tab stop mark to the left to the 4.5-inch mark on the horizontal ruler. Compare your screen with Figure 3.40. Figure 3.40. |
4. | Click anywhere to deselect the text, and then Save |
Activity 3.13. Entering Text Using Click and Type
You can insert text or graphics anywhere on a page using the click and type pointer. This is accomplished by moving the pointer to the desired location and double-clicking.
1. | From the Tools menu, click Options, and then click the Edit tab. Under Click and type, confirm that the Enable click and type check box is selectedif necessary, select it. Click OK to close the Options dialog box. |
2. | Open the Footer area. On the Header and Footer toolbar, click the Insert AutoText button |
3. | Move the pointer to the right of the file name in the footer, and then compare your screen with Figure 3.41. Figure 3.41. |
4. | Move the pointer just inside the right edge of the footer area. When you see the Text Select pointer Figure 3.42. (This item is displayed on page 442 in the print version) |
5. | Type Park Changes: DRAFT and then Close |
[Page 442 (continued)] Objective 4 Create a Table |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 2
The table feature in Word has largely replaced the use of tabs because of its flexibility and ease of use. Tables consist of rows and columns and are used to organize data. You can create an empty table and then fill in the boxes, which are called cells. You can also convert existing text into a table if the text is properly formatted.
If a table needs to be adjusted, you can add rows or columns and change the height of rows and the width of columns. You can format the text and numbers in the cells and the backgrounds and borders of cells.
Activity 3.14. Creating a Table
1. | In the paragraph beginning Admission charges, position the insertion point after the exclamation point at the end of the second sentence. Press | ||||||
2. | On the Standard toolbar, click the Insert Table button Figure 3.43. | ||||||
3. | Click the mouse button, and then compare your screen with Figure 3.44. Figure 3.44. | ||||||
4. | Press The | ||||||
5. | Type Age and press | ||||||
6. | Type the following to complete the table, but do not press Figure 3.45.
| ||||||
7. | On the Standard toolbar, click the Save button |
More Knowledge: Navigating in a Table
You can move to a previous cell in a table by pressing
Activity 3.15. Adding a Row to a Table
You can add rows to the beginning, middle, or end of a table.
1. | With the insertion point in the last cell in the table, press |
2. | Type 60+ and press Figure 3.46. |
3. | In the table row beginning Adult, click anywhere to place the insertion point. From the Table menu, point to Insert, and then click Rows Above. A new row is added above the row containing the insertion point. |
4. | Type Junior and press |
5. | Type 4 to 11 and press Figure 3.47. |
Activity 3.16. Changing the Width of a Table Column
1. | In the first column of the table, point to the right boundary until the Figure 3.48. |
2. | Drag the boundary to the left until the first column is about one inch wide, to approximately the 1-inch mark on the horizontal ruler. Use the horizontal ruler as a guide. If only one row resizes, click the Undo button and begin again. |
3. | Drag the right boundary of the second column to the left until the column is about one inch wide, to approximately the 2-inch mark on the horizontal ruler. Drag the right boundary of the third column to the left until the column is about one inch wide, to approximately the 3-inch mark on the horizontal ruler. Compare your table with Figure 3.49. Figure 3.49. |
4. | Save |
Activity 3.17. Adding a Column to a Table
You can add a column to a Word table in a manner similar to inserting a row.
1. | In the last column of the table, click anywhere in the column to position the insertion point. From the Table menu, point to Insert, and then click Columns to the Right to add a new column to the table. Compare your screen with Figure 3.50. Figure 3.50. | ||||||||
2. | Type Season Pass In a selected column, text is entered in the top cell when you type. If necessary, drag the column slightly to the right so that the text displays on one line. | ||||||||
3. | Press Figure 3.51.
| ||||||||
4. | Save |
More Knowledge: Using Tabs in Tables
You can add tabs to a table column; doing so lets you indent items within a table cell. The easiest way to add a tab is to click on the ruler to set the location within a column. Then you can drag the tab stop indicator to change the location of the tab within the column or add the hanging indent marker so multiple lines in a list are evenly indented. To move to the tabbed location within the cell, press
[Page 448 (continued)] Objective 5 Format a Table |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 3
Format tables to make them more attractive and easier to read. When you type numbers, for example, they line up on the left of a column instead of on the right until you format them. With Word's formatting tools, you can shade cells, format the table borders and grid, and center the table between the document margins. All of these features make a table more inviting to the reader.
Activity 3.18. Formatting Text in Cells
1. | Click anywhere in the cell containing the word Age, hold down the left mouse button, and then drag to the right until the second, third, and fourth cells in the top row are selected. Apply Bold Figure 3.52. |
2. | Click in the cell containing the word Toddler and then drag down to select the second, third, fourth, and fifth cells in the first column. Apply Bold |
3. | In the third column, click in the cell containing Free, drag down and to the right until all of the cells in the last two columns, except the first row, are selected. On the Formatting toolbar, click the Align Right button Figure 3.53. |
Activity 3.19. Shading Cells
Add backgrounds to cells to differentiate them from other cells.
1. | Click in the cell containing the word Age, and then drag to the right to select the second, third, and fourth cells in the top row. From the Format menu, click Borders and Shading, and then click the Shading tab. |
2. | Under Fill, in the first row under the No Fill option, click the third button, and then compare your screen with Figure 3.54. Figure 3.54. (This item is displayed on page 451 in the print version) |
3. | Click OK. Click in the cell containing the word Toddler and drag down to select the second, third, fourth, and fifth cells in the first column. From the Format menu, click Borders and Shading. Under Fill, click the same shading option you chose for the row headingsGray-10%. Click OK. Click anywhere in the document to deselect so you can see the shading. Compare your table with Figure 3.55. Figure 3.55. |
4. | Save |
Activity 3.20. Changing the Table Border
You can modify or remove the border from the entire table, a selected cell, or individual boundaries of a cell.
1. | Click in any cell in the table. From the Format menu, display the Borders and Shading dialog box, and then click the Borders tab. Under Setting, click Grid. The Preview area in the right portion of the dialog box displays the current border settings, and the line width is displayed in the Width box. |
2. | Click the Width arrow. From the displayed list, click 1 ½ pt, and then compare your screen with Figure 3.56. Figure 3.56. |
3. | Click OK. In the empty cell at the upper left of the table, click once. From the Table menu, point to Select, and then click Cell. |
4. | Display the Borders and Shading dialog box and be sure that the Borders tab is selected. In the Preview area, point to and then click the top border twice to remove all borders. Compare your screen with Figure 3.57. Figure 3.57. |
5. | In the Preview area, click the left border two times, until there is no border displayed. Click the Width arrow, and from the displayed list, click 1 ½ pt. In the Preview area, click the bottom border one time. The bottom border is widened to 1 ½ pt. |
6. | In the Preview area, click the right border one time to widen the right border to 1 ½ pt. Click OK. Click anywhere in the document to deselect the cell. Click Save Figure 3.58. |
Activity 3.21. Centering a Table
1. | Click anywhere in the table. From the Table menu, click Table Properties, and then click the Table tab. Under Alignment, click Center. Compare your screen with Figure 3.59. Figure 3.59. |
2. | Click OK to center the table horizontally between the left and right margins. Click to place the insertion point in the blank line just below the table and press |
3. | Click the Show/Hide ¶ button Figure 3.60. |
4. | Click the Show/Hide ¶ button |
[Page 455 (continued)] Objective 6 Create a Table from Existing Text |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 4
Changing Text Orientation
You can change the orientation of text in a Word document so it is vertical instead of horizontal. You can do this in a table or by using a text box. There are several tutorials in the Word Help program that provide instructions on how to change the orientation of text.
1. | Start Word. In the Type a question for help box, type text orientation Scroll through the list of topics that displays in the Search Results task pane. From this list of help topics, click Change the orientation of text. |
2. | In a blank document, create a text box and type your name. Follow the directions to practice changing the orientation in a text box. |
3. | Create a 2 by 3 (two rows by three columns) table and type random words in the table. Try changing the orientation of the first column of text in your table. Use Word Help if necessary to provide instructions. This process also works in drawing objects. Close the Help task pane and exit Word. |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 5
In this chapter, you learned how to format slides by changing fonts, font colors, and font sizes, changing text case, and text alignment. By formatting slide text, you created focal elements on your slides that provided emphasis. Thus, you learned how to use font formatting to draw the audience's attention to the important points on your slides.
In addition to font formatting, you learned how to apply and modify bullets and numbering, and how to change color schemes. As you try out new colors and bullets, you can create an endless array of design possibilities. Just remember that the color schemes associated with each design template are designed to coordinate with each other. Make sure that the colors that you choose coordinate with the existing colors in the template.
The process that you follow as you create presentations always begins with accurate and appropriate content. When you are satisfied with your content, you can address design and color considerations and then fine-tune your presentation by modifying placeholder size and position. As a final step in creating your presentation, you can apply an animation scheme to control the movement of your slide elements on and off the screen. Then practice your presentation so that you are a confident and composed speaker.
[Page 1314 (continued)] Key Terms |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 6
Alignment 1282
Animation 1311
Animation scheme 1311
Clip art 1291
Clip Organizer 1291
Collections 1292
Fill effects 1306
Font 1272
Format Painter 1279
Gradient fill 1307
Media 1292
Points 1272
Sizing handles 1284
Slide master 1288
Text case 1281
Toggle 1274
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 7
Matching
Match each term in the second column with its correct definition in the first column by writing the letter of the term on the blank line in front of the correct definition.
_____ | 1. | A bar that contains the Start button, buttons representing open programs, and other buttons that will activate programs. | A | CD-RW |
_____ | 2. | The arrow, I-beam, or other symbol that moves when you move the mouse or other pointing device, and which indicates a location or position on your screen. | B | Compress |
_____ | 3. | A box that displays information and usually consists of a title bar, menu bar, status bar, and toolbars, and that always has a Minimize button. | C | File extension |
_____ | 4. | The area at the top of a window that displays the file name and also contains the Minimize, Maximize/Restore Down, and Close buttons. | D | Folder |
_____ | 5. | A list of context-sensitive commandscommands that are commonly used when working on the selected objectusually activated by right-clicking a screen item. | E | Mouse pointer |
_____ | 6. | An area to the right of the Start button that contains shortcut icons for commonly used programs. | F | Notification area |
_____ | 7. | The area on the right side of the taskbar where the clock and system notifications display, and where notifications display that keep you informed about processes that are occurring in the background, such as antivirus software checking, network connections, and other utility programs. | G | Quick Launch toolbar |
_____ | 8. | A horizontal bar at the bottom of the document window that provides information about the current state of what you are viewing in the window, for example the page number of a document. | H | Scroll bar |
_____ | 9. | The Windows feature that enables you to view text that extends beyond the edges of the screen. | I | Shortcut menu |
_____ | 10. | A Windows object used to keep related files stored together in one location. | J | Status bar |
_____ | 11. | A compact disc that can be used over and over again to read and save files. | K | Taskbar |
_____ | 12. | The three-letter ending to a filethat may or may not displayand that identifies the file type. | L | Thumbnail |
_____ | 13. | The term given to an asterisk (*) or other character used to substitute for several characters in a file search. | M | Title bar |
_____ | 14. | A miniature representation of the contents of a picture file, used in one of the file views in My Computer. | N | Wildcard |
_____ | 15. | The action of reducing the size of a file. | O | Window |
Fill in the Blank
Write the correct answer in the space provided.
1. | A(n)__________ is a graphic representation that enables you to run a program or use a program function. |
2. | Windows XP is an example of a(n) __________ __________, which coordinates the activities of a computer. |
3. | The __________ button on the left end of the taskbar is used to run programs, change system settings, or find help. |
4. | When more than one document or program is open at the same time, you can switch back and forth between them by clicking the appropriate button in the __________. |
5. | A(n) __________ is a second-level menu that is accessed using a menu command. |
6. | When you delete a file, it is stored in a temporary area called the __________ __________, from which it can often be recovered. |
7. | A box that asks you to make a decision about an individual object or topic is called a(n) __________ box. |
8. | The arrow, I-beam, or other symbol that shows the location or position of the mouse on your screen is called a mouse __________. |
9. | When you right-click an object, a(n) __________ menu displays. |
10. | The bar that usually displays under the menu bar, and that uses buttons to activate commands, is call a(n) __________. |
11. | To make a window fill the screen, use the __________ button from the title bar. |
12. | You can hide a program or document without closing it by clicking the __________ button. |
13. | In My Computer, you can sort file names alphabetically by clicking the __________ column heading. |
14. | The main storage device on your computer is the __________ disk drive. |
15. | A file __________, which consists of the last three characters of a file name, indicates which program was used to create the file. |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 8
Project 3C. Office Shutdown
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 4. Insert Clip Art; 5. Apply Bullets and Numbering; 8. Apply an Animation Scheme.
In the following Skill Assessment, you will modify a presentation that describes the evening administrative office shutdown procedures at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.33.
Figure 3.33.
For Project 3C, you will need the following files: |
p03C_Office_Shutdown |
p03C_Phone |
You will save your presentation as
3C_Office_Shutdown_Firstname_Lastname
1. | From your student files, open the file p03C_Office_Shutdown. Save the file as 3C_Office_Shutdown_Firstname_Lastname Close the Outline/Slides pane and then scroll through the presentation to familiarize yourself with the four slides. |
2. | On Slide 1, click anywhere in the title placeholder. Point to the outer edge of the placeholder so that a four-headed arrow displays. (Be sure that you do not point to a sizing handle.) Press and hold down the left mouse button and drag the placeholder up and to the right so that the left edge of the placeholder aligns with the right edge of the yellow rectangle in the design template's graphic, and the lower edge of the placeholder touches the horizontal line in the center of the slide. Release the mouse button to move the placeholder. |
3. | Verify that the title placeholder boundary displays as a pattern of dots. If it does not, click in the title placeholder, point to its outer edge so that a four-headed arrow displays, and then click the left mouse button. On the menu bar, click the Format menu, and then click Change Case. Click Title Case, and then click OK to capitalize the first letter of each word. |
4. | Display Slide 2, and then click in the bulleted list placeholder. Move the pointer over the outer edge of the placeholder so that the four-headed arrow displays, and then click the left mouse button to select all of the text within the placeholder. On the Formatting toolbar, click Bold. |
5. | On the Drawing toolbar, click Insert Clip Art. In the Clip Art task pane, click in the Search for box, delete any existing text, type Phone and then click Go to display several images of phones. Click the image that contains a black phone on a blue and red background to insert the image on the slide. Refer to Figure 3.33 if you are unsure of which picture to insert. If the picture is not available, on the Insert menu point to Picture and then click From File. Navigate to your student files and insert the file p03C_Phone. |
6. | If necessary, click the phone to select it so that the white sizing handles display. Point to the upper right sizing handle so that a diagonal arrow displays. Press and hold down the left mouse button and drag up and to the right to resize the image so that it is approximately twice its original size. After you have sized the image, release the left mouse button. |
7. | Point to the picture of the phone so that the four-headed move pointer displays. Press and hold down the left mouse button and drag the picture into the lower right corner of the slide. |
8. | Display Slide 3, and then click in the bulleted list placeholder. Move the pointer over the outer edge of the placeholder so that the four-headed arrow displays, and then click the left mouse button to select all of the text within the placeholder. On the Formatting toolbar, click Bold. |
9. | Display Slide 4, and then select the three, first-level bullet points. You will need to drag the pointer over the bullet points to select them so that the two second-level bullet points are not selected. On the Formatting toolbar, click Numbering to convert the bullets to numbers. |
10. | Select the last two bullet points on Slide 4. On the Formatting toolbar, click Numbering to convert the bullets to numbers. Notice that because the bullets are second-level, PowerPoint has restarted the numbering scheme with the number 1. |
11. | With the last two bullets on Slide 4 still selected, click the Format menu, and then click Bullets and Numbering. In the second row, click the third numbering schemelowercase alphabetic characters followed by a period. Click OK to apply the new numbering scheme. |
12. | On the menu bar, click the Format menu, and then click Background. Click the Background fill arrow, and then click Fill Effects. Click the Texture tab, and then in the first row, click the last textureStationery. Click OK, and then click Apply to All to apply the textured background to all of the slides in the presentation. |
13. | Press and hold down |
14. | In the bulleted list placeholder, click in the first lineClick to edit Master text styles. On the Format menu, click Bullets and Numbering. Click the Bulleted tab. In the second row, click the third bulletthe arrowheadand then click OK. |
15. | Click Normal View, and then scroll through your presentation to view the changes that resulted from the modifications you made on the slide master. |
16. | Display Slide 1. On the Formatting toolbar, click the Slide Design button to display the Slide Design task pane. Click Animation Schemes. Scroll as necessary, and under Exciting, click Float. Click Apply to All Slides. In the lower right corner of the task pane, click Slide Show to view the animation applied to your presentation, pressing |
17. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3C_Office_Shutdown_Firstname_Lastname Clear all other header and footer options. |
18. | Check your Chapter Assignment Sheet or Course Syllabus or consult your instructor to determine if you are to submit your assignments on paper or electronically. To submit electronically, use Print Preview to make a final check of your document, close the preview, and then go to Step 20 and follow the instructions provided by your instructor. |
19. | Print the presentation as grayscale handouts, four slides per page in horizontal order. |
20. | Save and close the file. |
End | You have completed Project 3C |
Project 3D. Services
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme; 8. Apply an Animation Scheme.
In the following Skill Assessment, you will format a presentation describing emergency and urgent care medical services at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.34.
Figure 3.34.
For Project 3D, you will need the following file: |
p03D_Services |
You will save your presentation as
3D_Services_Firstname_Lastname
1. | From your student files, open the file p03D_Services. In the Outline/Slides pane, click the Slide tab to display the slide thumbnails. Save the file as 3D_Services_Firstname_Lastname |
2. | The font used in the presentation is Arial. To change the font to Tahoma, click the Format menu, and then click Replace Fonts. If necessary, click the Replace arrow and then click Arial to indicate the font that you wish to replace. Click the With arrow and then scroll through the font list and click Tahoma. Click Replace to change each occurrence of the Arial font to Tahoma. Close the Replace Fonts dialog box. |
3. | On the Formatting toolbar, click Slide Design to display the Slide Design task pane. Near the top of the task pane, click Color Schemes to display the eight color schemes associated with the Kimono design template. Click the scheme that contains the black background. |
4. | Display Slide 1. Click in the subtitle placeholder, and then on the Formatting toolbar, click Align Right so that the two-line subtitle aligns with the right edge of the placeholder. |
5. | With the subtitle placeholder still selected, point to its outer edge so that a four-headed arrow displays, but do not point to a sizing handle! With the four-headed arrow displayed, press and hold down the left mouse button and drag down and to the right. Align the lower edge of the placeholder with the lower edge of the slide and the right edge of the placeholder with the left edge of the graphic image. |
6. | Display Slide 3, and then click in the third bullet pointEaraches, minor injuries, upper respiratory. On the menu bar, click the Format menu, and then click Bullets and Numbering. Click the Bulleted tab. In the second row, click the first bulletthe shadowed square. Click the Color arrow and in the displayed color scheme, click the seventh colorgold. In the Size box, click the downward-pointing arrow to adjust the bullet size to 70%. Click OK. |
7. | Display Slide 4 by clicking its thumbnail in the Outline/Slides pane, and then click in the fourth bullet pointCardiologists, oncologists, orthopedic surgeons, neurologists. Press |
8. | Display Slide 6 by clicking its thumbnail in the Outline/Slides pane, and then select the last three bullet points. Press |
9. | Press and hold down |
10. | Click the Normal View button to return to your presentation, and then display Slide 1. If necessary, on the Formatting toolbar click Slide Design to display the Slide Design task pane. At the top of the task pane, click Animation Schemes. Under Subtle, click Dissolve in, and then click Apply to All Slides. Click the Slide Show button to view the presentation, pressing |
11. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3D_Services_Firstname_Lastname Clear all other header and footer options. |
12. | Check your Chapter Assignment Sheet or Course Syllabus or consult your instructor to determine if you are to submit your assignments on paper or electronically. To submit electronically, use Print Preview to make a final check of your document, close the preview, and then go to Step 14 and follow the instructions provided by your instructor. |
13. | Print the presentation as grayscale handouts, six slides per page in horizontal order. |
14. | Save and close the file. |
End | You have completed Project 3D |
Project 3E. Cholesterol
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme; 7. Modify the Slide Background.
In the following Skill Assessment, you will format a presentation that is a part of the ongoing community education program at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.35.
Figure 3.35.
For Project 3E, you will need the following file: |
p03E_Cholesterol |
You will save your presentation as
3E_Cholesterol_Firstname_Lastname
1. | From your student files, open the file p03E_Cholesterol. Save the file as 3E_Cholesterol_Firstname_Lastname and then close the Outline/Slides pane. Scroll through the presentation to familiarize yourself with the six slides. |
2. | On the Formatting toolbar, click Slide Design to display the Slide Design task pane. Near the top of the task pane, click Color Schemes to display the nine color schemes associated with the Balance design template. At the bottom of the task pane, click Edit Color Schemes. |
3. | If necessary, click the Custom tab. Under Scheme colors, click the seventh color squareAccent and hyperlink. Click Change Color. In the last row of the color honeycomb, click the sixth colordark red. Click OK, and then click Apply. Scroll through the presentation and notice that the first level bullets on each slide are dark red. |
4. | Display Slide 3 and then click in the bulleted list placeholder. Point to the outer edge of the placeholder so that a four-headed arrow displays. Click the left mouse button so that the placeholder boundary box displays as a pattern of dots, indicating that formatting will be applied to all of the text in the placeholder. |
5. | On the menu bar, click the Format menu, click Bullets and Numbering, and then click the Bulleted tab. In the lower right corner, click the Picture button. In the Search text box, type ball and then click Go to display bullets that are either spheres or balls. Click the first bullet, the large dark red sphere, and then click OK to apply the picture bullet to each bullet point in the placeholder. |
6. | Display Slide 4. The background on this slide makes the text and graphic in the upper corner difficult to see. On the menu bar, click the Format menu, and then click Background. Click the Omit background graphics from master check box. |
7. | Click the Background fill arrow, and then click Fill Effects. In the Gradient tab, click the One color option button, and then click the Color 1 arrow. In the displayed color scheme, click the first color. Drag the Dark/Light scroll box slightly to the right to lighten the color a small amount, using the Sample in the lower right corner of the dialog box as your guide. Under Shading style click From corner. Under Variants click the first variant in the first row so that the lighter color displays in the upper left corner of the slide. Click OK, and then click Apply. (Hint: The background should provide enough contrast to display the graphic image in the upper left corner of the slide. If it does not, display the Gradient tab again and drag the Dark/Light scroll box slightly more to the right.) |
8. | Display Slide 5. The background graphic on this slide interferes with the graphic in the lower corner. On the menu bar, click the Format menu, and then click Background. Select the Omit background graphics from master check box, and then click Apply. |
9. | In the first bullet point, select the word Read. On the Formatting toolbar, click Bold. With Read still selected, on the Formatting toolbar, click the Font Color arrow. Click the fifth color. |
10. | To apply the bold and font color change to the first word in each of the first level bullets on Slide 5, you will use Format Painter. If necessary, in the first bullet point, select the word Read. On the Standard toolbar, double-click Format Painter. In each of the first level bullet points, click the words Read, Buy, and Eat to apply consistent formatting. Click Format Painter to turn it off. |
11. | Display Slide 6. The text on this slide overlaps the background graphic, making the slide confusing to view. Click in the bulleted list placeholder. Point to the center right sizing handle so that a left-and-right-pointing arrow displays. Press and hold down the left mouse button and drag to the left so that the right edge of the placeholder aligns under the o in the word Do in the title. Release the left mouse button. The text in the last bullet point should wrap to two lines with the words care physician on the last line. |
12. | Display Slide 1 and click in the subtitle placeholder. Point to the outer edge of the placeholder so that a four-headed arrow displays. Click the left mouse button so that the placeholder boundary box displays as a pattern of dots, indicating that formatting will be applied to all of the text in the placeholder. On the Formatting toolbar, click the Font Color arrow, and then in the color scheme, click the seventh colordark red. |
13. | Point to the outer edge of the subtitle placeholder so that a four-headed arrow displays. Press and hold down the left mouse button and drag to the left so that the left edge of the placeholder aligns with the left edge of the slide. Release the left mouse button. On the Formatting toolbar, click Align Left and then click the Font Size arrow. Click 28 to change the font size for all of the text in the subtitle placeholder. |
14. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3E_Cholesterol_Firstname_Lastname Clear all other header and footer options. |
15. | Check your Chapter Assignment Sheet or Course Syllabus or consult your instructor to determine if you are to submit your assignments on paper or electronically. To submit electronically, use Print Preview to make a final check of your document, close the preview, and then go to Step 17 and follow the instructions provided by your instructor. |
16. | Print the presentation as grayscale handouts, 6 slides per page in horizontal order. |
17. | Save and close the file. |
End | You have completed Project 3E |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 9
Project 3F. Employment
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 4. Insert Clip Art; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme; 7. Modify the Slide Background; 8. Apply an Animation Scheme.
In the following Performance Assessment, you will format a presentation for the Human Resources Department at University Medical Center that is part of a recruitment effort for nurses and administrative staff. Your completed presentation will look similar to the one shown in Figure 3.36.
Figure 3.36.
For Project 3F, you will need the following files: |
p03F_Employment |
p03F_Medicine |
You will save your presentation as
3F_Employment_Firstname_Lastname
1. | From your student files, open the file p03F_Employment. Display the Slide Design task pane and apply the gold Competition design template which contains a picture of a runner on the left side of the slide. Save the file as 3F_Employment_Firstname_Lastname |
2. | In the Outline/Slides pane, display the slide thumbnails. Select Slides 2 through 5 and in the Slide Design task pane, click Color Schemes to display the eight color schemes associated with the Competition design template. Apply the color scheme with the red background to the selected slides. |
3. | With Slides 2 through 5 still selected, display the Format menu, and then click Background. Omit the background graphics from the master so that the image of the runner and the lanes do not display. Click the Background fill arrow and then click Fill Effects. Apply a two-color gradient fill. Change Color 2 to the sixth color in the color scheme. Change the Shading style to Diagonal up and under Variants, in the first row, click the first option. Click OK, and then click Apply. |
4. | Display the Slide Master and click anywhere in the first bullet pointClick to edit Master text styles. Use the Font Color arrow to change the font color to the last color in the color scheme. Display the Bullets and Numbering dialog box and then change the bullet to the second bullet in the second row. |
5. | Click in the Second level line. In the Bullets and Numbering dialog box, click the arrowhead bullet stylein the second row, the third bullet. Change the Size to 75, and change the Color to the fourth color. |
6. | In the title placeholder, change the text alignment to Left Align. Click Normal View to display the presentation and view your changes. |
7. | Display the Replace Fonts dialog box, and then replace the Verdana font with the Tahoma font. |
8. | Display Slide 5. Center the title. Change the bullets in the bulleted list placeholder to numbers. In the Bullets and Numbering dialog box, apply the numbering scheme that includes a parenthesis after the number. Point to the center right sizing handle so that a left-and-right-pointing arrow displays, and then size the placeholder so that it fits tightly around the text, but be sure that none of the text wraps to two lines. |
9. | Point to the outer edge of the placeholder so that a four-headed arrow displays and then drag the placeholder to the right so that its left edge is positioned under the A in Administrative. |
10. | Display the Clip Art task pane, and then search for clips with the keyword Medicine. Insert the brown, green, yellow, and blue picture of the heart and stethoscope. Drag the picture to position it horizontally centered below the list. Refer to Figure 3.36 if you are unsure of which picture to insert. If the picture is not available, on the Insert menu point to Picture and then click From File. Navigate to your student files and insert the file p03F_Medicine. |
11. | Display Slide 6 and then display the Slide Layout task pane. Change the slide layout to Title Slide. In the title placeholder, change the alignment to Center, change the font size to 60, and then change the font color to Black. (Hint: Click More Colors.) In the subtitle placeholder, change the font color to White. |
12. | Click the outer edge of the title placeholder so that the boundary consists of a pattern of dots, then use Format Painter to copy the formatting of the title placeholder from Slide 6 to Slide 1. Use the same technique to copy the formatting of the Subtitle placeholder from Slide 6 to Slide 1. |
13. | Display the Slide Design task pane and click Animation Schemes. Apply the Moderate schemeRise upto Slides 2 through 5. Apply the Exciting schemePinwheelto Slides 1 and 6. Display Slide 1 and then view the slide show. |
14. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3F_Employment_ Firstname_Lastname Clear all other header and footer options. |
15. | Save the file. Use Print Preview to compare the layout of your document to Figure 3.36. To submit your project on paper,print the presentation as handouts, 6 slides per page in grayscale and in horizontal order. To submit your project electronically, follow your instructor's directions. Close the presentation. |
End | You have completed Project 3F |
Project 3G. Education
Objectives: 1. Format Slide Text; 3. Modify Slide Master Elements; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme
In the following Performance Assessment, you will create a one-page presentation to be used as a flyer that will be posted on the University Medical Center Web site regarding the hospital's health education program. Your completed presentation will look similar to the one shown in Figure 3.37.
Figure 3.37.
For Project 3G, you will need the following file: |
New blank presentation |
You will save your presentation as
3G_Education_Firstname_Lastname
1. | Start PowerPoint, and create a new presentation based on the blue Cascade design template. Change the Slide Layout for the first slide to Title and Text. |
2. | In the title placeholder, type Education For A Healthy Heart and in the bulleted list placeholder type each of the following bullet points: Heart-to-Heart Cardiac Program Lowering Your Cholesterol Eat Heart Smart Cultivating a Healthier Weight Stress Management Facts About Blood Pressure |
3. | Display the Slide DesignColor Schemes task pane, and change the color scheme to the one that contains the black background with the red accents. |
4. | On the Format menu, use the Replace Fonts command to replace the Arial font with the Verdana font. |
5. | Notice that only one word in the title displays on the second line. To fit the title to one line, select the title text and change the Font Size to 35. Recall that you can type any number in the Font Size box if it does not display on the list. |
6. | In the title placeholder, select the word Heart and then click the Font Color arrow to display the color scheme. Click the fifth colorredto create a distinctive title on the slide. |
7. | Display the presentation in Slide Master view. Change the first level bullet to a heart. (Hint: In the Bullets and Numbering dialog box, click Customize. The heart is found in the Symbol font). |
8. | In the Click to edit Master text styles line, change the font size to 30 and apply bold. Return the presentation to Normal View. |
9. | Click in the bulleted list placeholder and resize the placeholder so that its right edge extends to the right edge of the slide. This action will prevent the first bullet point from wrapping to two lines. |
10. | Because this is a one-slide presentation, create a footer for the slide (click the Slide tab in the Header and Footer dialog box) that includes the footer text 3G_Education_Firstname_Lastname Clear all other header and footer options. If the footer displays on two lines, display the Slide Master and at the bottom of the slide, click the footer area placeholder. Use the left and right center sizing handles to widen the placeholder so that your name displays on one line. |
11. | Save the file as 3G_Education_Firstname_Lastname and then use Print Preview to compare the layout of your document to Figure 3.37. To submit your project on paper,print the presentation as a grayscale slide. To submit your project electronically, follow your instructor's directions. |
End | You have completed Project 3G |
Project 3H. Training
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme; 8. Apply an Animation Scheme.
In the following Performance Assessment, you will format a presentation regarding a trauma training program being implemented at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.38.
Figure 3.38.
For Project 3H, you will need the following file: |
p03H_Training |
You will save your presentation as
3H_Training_Firstname_Lastname
1. | From your student files, open the file p03H_Training. Display the Slide Design task pane and apply the green, Glass Layers design template. Save the file as 3H_Training_Firstname_Lastname |
2. | Display the color schemes, click the arrow on the royal blue background color scheme, and then apply the color scheme to all of the slides in your presentation. In the lower section of the Slide Design task pane, click Edit Color Schemes, and in the Custom tab, click Title text. Click Change Color, and then in the honeycomb, in the third row from the bottom, select the third coloryellow. |
3. | Display Slide 2, and then display the Slide Master. Be sure that the slide master displays, not the title master. Click in the title placeholder and remove the bold format. |
4. | Click in the first-level bullet line and change the font to Arial Rounded MT Bold. Use the Bullets and Numbering dialog box to insert a picture bullet that contains gold, red, and blue squares blended together. If you are unsure of the bullet that you should choose, refer to Figure 3.38 at the beginning of this Performance Assessment. |
5. | Click in the second level bullet and use the Bullets and Numbering dialog box to change the color of the bullet to yellow. Change the font to Arial Rounded MT Bold. Return the presentation to Normal View and scroll through the slides to view your changes. |
6. | Display Slide 1 and change the font size for the title to 60. Select the subtitle text and use |
7. | Display Slide 5 and center the title. In the bulleted list placeholder, remove the bullet so that the text displays as a paragraph. Center the text, and then click elsewhere on the slide so that the placeholder is not selected. Notice that the design template contains lines that create a box in the center of the slide. The paragraph text would display nicely vertically centered within the box. To achieve this effect, you will size and move the placeholder as outlined in the next step. |
8. | Click in the paragraph placeholder and then, using the center right sizing handle, extend the placeholder to the right edge of the slide. Reduce the size of the placeholder by dragging the bottom center sizing handle up so that the lower edge of the placeholder is just below the last line of text. Drag the placeholder down about ½ inch so that the text is centered vertically within the box in the center of the slide. Refer to Figure 3.38. Change the font size to 36. |
9. | Display Slide 1, and apply the Compress animation scheme to all of the slides in the presentation. View the slide show. |
10. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3H_Training_Firstname_Lastname Clear all other header and footer options. |
11. | Save the file and then use Print Preview to compare the layout of your document to Figure 3.38. To submit your project on paper, print the presentation as handouts, 6 slides per page in grayscale and in horizontal order. To submit your project electronically, follow your instructor's directions. Close the presentation. |
End | You have completed Project 3H |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 10
Project 3I. Fitness
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 4. Insert Clip Art; 5. Apply Bullets and Numbering; 8. Apply an Animation Scheme.
In the following Mastery Assessment you will format a presentation regarding a study conducted by the Pediatric Research Department at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.39.
Figure 3.39.
For Project 3I, you will need the following files: |
p03I_Fitness |
p03I_Children |
You will save your presentation as
3I_Fitness_Firstname_Lastname
1. | From your student files, open the file p03I_Fitness. Apply the Layers design template (not Glass Layers) and then apply the color scheme that contains a white background and a teal arrow with a red shadow. Replace the Times New Roman font with Verdana. Save the file as 3I_Fitness_Firstname_Lastname |
2. | On Slide 1, format the title with bold, shadow, and then italic. |
3. | Display the slide master (not the title master) and customize the first level bullet using the large diamond in the Wingdings font. Change the color of the diamond bullet to dark red and make it 100 percent the size of the text. Return the presentation to Normal View and scroll through the slides to view your changes. |
4. | Display Slide 2 and insert a clip art using the keyword Kids. Choose the blue and white picture of several children running, riding a bike, and riding a skateboard. Move the picture so that it is centered horizontally on the slide below the bulleted list. Refer to Figure 3.39 if you are unsure of which picture to insert. If the picture is not available, insert the p03I_Children file from your student data files. |
5. | Display Slide 3 and apply bold to the bullet pointOverall Results. Do not bold the subordinate bullet points. Use the repeat key to apply bold to the three remaining first level bullets points. Be sure that you do not bold any of the subordinate bullet points. |
6. | Display Slide 4 and apply bold and italic to the first bullet pointEvaluate. Do not apply the formatting to the subordinate bullet points. Use Format Painter to copy the formatting from the word Evaluate to the two remaining first level bullet points. |
7. | Display Slide 5 and apply numbering to the bulleted list. Change the numbering scheme so that the numbers are followed by a parenthesis. Size the numbered list placeholder so that its boundary box fits tightly around the text without any of the text wrapping to the second line. Drag the placeholder down so that the last numbered point aligns with the lower edge of the teal bar. The placeholder should be approximately vertically centered on the slide. Change the title text font size to 32. |
8. | Apply the Bounce animation scheme to Slide 1, and then apply the Float animation scheme to Slides 2 through 5. View your presentation. |
9. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3I_Fitness_Firstname_Lastname Clear all other header and footer options. |
10. | Save the file. Submit the presentation either printed or electronically, as directed by your instructor. To submit a printout of the presentation, print grayscale handouts, 6 slides per page in horizontal order. Close the file. |
End | You have completed Project 3I |
Project 3J. Radiology
Objectives: 1. Format Slide Text; 2. Modify Placeholders; 3. Modify Slide Master Elements; 5. Apply Bullets and Numbering; 6. Customize a Color Scheme; 7. Modify the Slide Background; 8. Apply an Animation Scheme.
In the following Mastery Assessment, you will create a presentation regarding the use of a new radiology procedure for the emergency room at University Medical Center. Your completed presentation will look similar to the one shown in Figure 3.40.
Figure 3.40.
For Project 3J, you will need the following files: |
New blank presentation |
p03J_Technology |
You will save your presentation as
3J_Radiology_Firstname_Lastname
1. | Start a new presentation based on the dark blue Orbit design template. Insert slides from the Microsoft Word file p03J_Technology. In the Outline/Slides pane, notice that the first slide is blank. Delete the first slide and then apply the Title Slide layout to the new first slide. Save the file as 3J_Radiology_Firstname_Lastname |
2. | Apply the dark green color scheme with the lighter green accents to the presentation. Edit the color scheme so that the Title text displays in white, located in the center of the color honeycomb. |
3. | Display Slide 1. Change the font size for the title to 60 and apply bold. Drag the placeholder so that its left edge aligns with the left edge of the slide. |
4. | Size the subtitle placeholder so that the boundary box fits tightly to the text, then position the placeholder in the lower right corner of the slide. Change the subtitle text to title case. |
5. | Display Slide 2 and remove the bullet from the text. Center the text and then adjust the size of the placeholder so that the text displays on three lines. Drag the placeholder down approximately 1 inch, and then deselect the placeholder. |
6. | Format the background of Slide 2 by applying a two-color gradient fill. For Color 1, choose the first colordark greenand for Color 2, choose the sixth color in the color scheme. Apply the Shading style From title and choose the second Variant. Omit the background graphics from this slide. |
7. | Display the Slide Master. Change the first level bullet to a picture bullet using the search text geared up factory Choose the large yellow starburst. Change the color of the second level bullet to the last color in the color schemelight green. Return to Normal view. |
8. | Display Slide 4 and demote the second and fourth bullet points. Select the word Quick, apply italic and change the font color to light greenthe last color in the color scheme. Use Format Painter to copy the format to the word Better. |
9. | Apply an animation scheme of your choice to the presentation and then view the slide show. |
10. | Create a header and footer for the notes and handouts that includes the date updated automatically and a footer with the text 3J_Radiology_Firstname_Lastname Clear all other header and footer options. |
11. | Save the file. Submit the presentation either printed or electronically, as directed by your instructor. To submit a printout of the presentation, print grayscale handouts, 4 slides per page in horizontal order. Close the file. |
End | You have completed Project 3J |
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Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 11
From the student files that accompany this textbook, open the folder 02_business_running_case. Locate p03O_Business_Running_Case and any accompanying files. Follow the instructions and use the knowledge and skills you have gained thus far to assist Alek Obolsky meet the challenges of owning and running his business.
[Page 1341 (continued)] GO! with Help |
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Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 12
From the student files that accompany this textbook, open the folder 03_you_and_go. Locate p03N_You_and_GO and follow the instructions to create a presentation that describes the health education that a local hospital provides to your community.
[Page 1341 (continued)] Business Running Case |
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Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Getting Help While You Work
The Word Help system is extensive and can help you as you work. In this exercise, you will view information about getting help as you work in Word.
1. | Start Word. On the Standard toolbar, click the Microsoft Office Word Help button. In the Search for box, on the Word Help task pane, type help Click the green Start searching button to the right of the Search for box. |
2. | In the displayed Search Results task pane, click About getting help while you work. Maximize the displayed window, and at the top of the window, click the Show All link. Scroll through and read all the various ways you can get help while working in Word. |
3. | If you want to do so, print a copy of the information by clicking the printer button at the top of Microsoft Office Word Help window. Close the Help window, and then close Word. |
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 14
Getting Help While You Work
The Outlook Help system can help you as you work. In the following steps, you will view information about getting help as you work in Outlook.
1. | Start Outlook. In the Type a question for help box, type How can I get Outlook help? and press |
2. | In the Search Results task pane, click Get Help with an Office program. A Microsoft Office Outlook Help window displays a list of various ways to access Help for the Office programs, including Outlook. |
3. | Using the Print button at the top of the Help window, print the contents of the Help window to save for future reference. Your name will not display on this printout. |
4. | Close the Help window, Close the Search Results task pane, and then Close Outlook. |
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Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 15
In this chapter, you will: complete these projects and practice these skills.
© Getty Images, Inc. Desert Park, Arizona, is a thriving city with a population of just under 1 million in an ideal location serving major markets in the western United States and Mexico. Desert Park's temperate year-round climate attracts both visitors and businesses, and it is one of the most popular vacation destinations in the world. The city expects and has plenty of space for long-term growth, and most of the undeveloped land already has a modern infrastructure and assured water supply in place. |
[Page 494 (continued)] Creating a newsletter is usually a job reserved for desktop publishing programs, such as Microsoft Publisher. Word, however, has a number of tools that enable you to put together a simple, yet effective and attractive newsletter. Newsletters consist of a number of elements, but nearly all have a title, story headlines, articles, and graphics. The text is often split into two or three columns, making it easier to read than one-column articles. Newsletters are often printed, but they can also be designed as Web pages. Two useful tools in Microsoft Word include research tools and mail merge. Use these tools to find information included in the Office package or information on the Web, and to create a mass mailing. |
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 16
In Activities 4.1 through 4.9 you will edit a newsletter for the City of Desert Park Botanical Garden. You will add a WordArt masthead and a decorative border line. You will also change the text of the articles from one column to two columns and then format the columns. Finally, you will use special text formatting features to change the font color and set off one of the paragraphs with a border and shading. Your completed document will look similar to Figure 4.1.
Figure 4.1. Project 4AGarden Newsletter
For Project 4A, you will need the following file: |
w04A_Garden_Newsletter |
You will save your document as
4A_Garden_Newsletter_Firstname_Lastname
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Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 17
Microsoft Word uses an Office program called WordArt to transform text into a decorative graphic. WordArt can be formatted, even after the text has been changed to a graphic. Word also has attractive borders with which you can separate parts of the newsletter.
Activity 4.1. Inserting WordArt
1. | Start Word. From the student files that accompany this textbook, locate and open w04A_Garden_Newsletter. Display the Save As dialog box; create a new folder named Word Chapter 4 in the location where you are saving your projects for this chapter. Save the file in your chapter folder as 4A_Garden_Newsletter_Firstname_Lastname |
2. | Be sure that nonprinting characters display, zoom to Page Width, and then notice the two blank lines at the top of the document. With the insertion point positioned to the left of the first blank paragraph mark, display the Insert menu, point to Picture, and then click WordArt to display the WordArt Gallery dialog box. |
3. | Under Select a WordArt style, in the second row, click the fifth WordArt style, as shown in Figure 4.2. Figure 4.2. |
4. | At the bottom of the WordArt Gallery dialog box, click OK. In the displayed Edit WordArt Text dialog box, under Text, type Botanical Notes and then compare your screen with Figure 4.3. Figure 4.3. |
5. | At the bottom of the Edit WordArt Text dialog box, click OK, click Save Figure 4.4. |
Activity 4.2. Formatting WordArt
When you create a WordArt image, a good technique is to create the graphic at the default font size36 pt.and then adjust it after you see how it fits in the allotted space.
1. | Click to select the WordArt object, and notice that the WordArt toolbar displays, floating somewhere on your screen. On the WordArt toolbar, point to each button to display its ScreenTip. As you do so, examine the description of each button in the table in Figure 4.5.
| ||||||||||||||||||||||||||||||
2. | On the WordArt toolbar, click the Edit Text button NoteIf the WordArt Toolbar Is Not Visable If the WordArt toolbar has been turned off, you may have to turn it on using the menu. Display the View menu, point to Toolbars, and then click WordArt from the Toolbar menu. If you click outside of the WordArt graphic, the toolbar will close. To reactivate the toolbar, click the WordArt graphic again. | ||||||||||||||||||||||||||||||
3. | In the Edit WordArt Text dialog box, click the Size arrow and then, from the displayed list, scroll as necessary and click 66. Click OK. The WordArt graphic that will form the masthead for your newsletter reaches nearly to the right margin. A masthead is the title at the top of a newsletter and should be short and distinctive. | ||||||||||||||||||||||||||||||
4. | Look at the horizontal ruler and locate the boundary of the right marginthe area at 6.5 inches where the shading changes. On the right edge of the masthead, drag the middle sizing handle to align approximately with the right margin, as shown in Figure 4.6. Figure 4.6. | ||||||||||||||||||||||||||||||
5. | On the WordArt toolbar, click the Format WordArt button Figure 4.7. | ||||||||||||||||||||||||||||||
6. | In the second row of color options, click the fourth colorGreen. At the bottom of the Format WordArt dialog box, click OK. Save |
Activity 4.3. Adding a Border Line
A line between the masthead and the newsletter text makes the newsletter look more professional. Word provides many decorative line types that you can add to your document.
1. | In the blank line below the masthead, click to position the insertion point. From the Format menu, display the Borders and Shading dialog box, click the Borders tab, and then under Setting, click the Custom option. |
2. | Under Style, scroll down about halfway and click the double line with the heavy top and lighter bottom line. Click the Color arrow to display the color palette. In the second row of color options, click the fourth colorGreen. Under Preview, click the Bottom Border button, and then compare your dialog box with Figure 4.8. Figure 4.8. |
3. | In the lower right corner of the Borders and Shading dialog box, click OK. Click Save Figure 4.9. |
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 18
All newspapers and most magazines and newsletters use multiple columns for articles because text in narrower columns is easier to read than text that stretches across a page. Word has a tool that enables you to change a single column of text into two or more columns. The columns can be formatted, and a line can be added between columns. If a column does not end where you want, you can insert a manual column break.
Activity 4.4. Changing One Column to Two Columns
Newsletters are usually two or three columns wide. When using 8.5 x 11-inch paper in portrait orientation, avoid creating four or more columns because they are so narrow that word spacing looks awkward, often resulting in one long word by itself on a line.
1. | Under the border, click to position the insertion point to the left of the line of text that begins Garden Gets NPS Grant. Use the scroll bar to scroll down to the bottom of the document, hold down |
2. | On the Standard toolbar, click the Columns Figure 4.10. |
3. | Click the mouse button and then scroll up as necessary to view the top of your document, click Save Figure 4.11. |
Activity 4.5. Formatting Multiple Columns
The uneven right edge of a single page-width column is readable. When you create narrow columns, justified text is preferable. The font you choose should also match the type of newsletter.
1. | With the text still selected, change the font to Comic Sans MS. Alternatively, you can press |
2. | Change the Font Size Figure 4.12. |
3. | Display the Footer area and use the Insert AutoText button |
Activity 4.6. Inserting a Column Break
Manual column breaks can be inserted to adjust columns that end or begin awkwardly or to make space for graphics or text boxes.
1. | Click Print Preview |
2. | From the Insert menu, click Break to display the Break dialog box, as shown in Figure 4.13. Figure 4.13. |
3. | Under Break types, click the Column break option button, and then click OK. The column breaks at the insertion point, and the text following the insertion point moves to the top of the next column, as shown in Figure 4.14. Figure 4.14. |
4. | Position the document so that you can view the lower portion on your screen. Drag the picture of the flowers just below the column break you just inserted at the bottom of the first column. Align the top edge of the picture at approximately 6 inches on the vertical ruler. Recall that you can hold down |
5. | In the second column, locate the paragraph that begins Classical music is alive and well. Drag the picture of the musical notes so the right border of the picture aligns with the right side of the column, and then use Figure 4.15. Click anywhere to deselect the image and then Save Figure 4.15. |
More Knowledge: Balancing Column Breaks
You can also insert a column break to help balance columns so that they end evenly. This is important when the end of the columns is not the end of the document. If you want to balance the columns in a document, switch to Print Layout view, if necessary, and click at the end of the last column. On the Insert menu, click Break and then click the Continuous section break option. This will cause the end of the columns to be approximately even.
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Chapter One. Creating Documents with Microsoft Word 2003
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 19
There are various ways to call attention to specific paragraphs of text. One way is to place a border around the paragraph. Another is to shade a paragraph, although use caution not to make the shade too dark, because shading can make the text difficult to read.
Activity 4.7. Adding a Border and Shading to a Paragraph
Paragraph borders provide strong visual cues to the reader. Shading can be used with or without borders. When used with a border, shading can be very effective.
1. | At the top of the second column, in the second paragraph that begins Additional information on the UPARR program, if necessary, right-click the Web address and click Ignore All to remove the red wavy underline so that it is not distracting. Then, triple-click in the paragraph to select it. From the Format menu, display the Borders and Shading dialog box. Be sure the Borders tab is selected. Under Setting, click Box. Click the Width arrow and then click 1 ½ pt. Click the Color arrow to display the color palette. In the second row of color options, click the fourth colorGreen. Compare your screen with Figure 4.16. Figure 4.16. NoteAdding Borders to Text Add Simple Borders Using the Outside Border Button Simple borders, and border edges, can be added using the Outside Border button on the Formatting toolbar. This button offers very little control, however, because line thickness and color depend on the previous thickness and color chosen from the Borders and Shading dialog box. |
2. | At the bottom of the Borders and Shading dialog box, click OK. Compare your paragraph border with the one shown in Figure 4.17. Figure 4.17. |
3. | With the paragraph still selected, display the Borders and Shading dialog box again and click the Shading tab. Under Fill, in the last row of the color palette, click the fourth buttonLight Green, and then compare your screen with Figure 4.18. Figure 4.18. |
4. | At the bottom of the Borders and Shading dialog box, click OK. Click anywhere in the document to deselect the text, click Save Figure 4.19. |
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 20
Headlines and titles should be set off from the rest of the text in a distinctive manner. This is usually done by emphasizing the text with the use of bold or italics, different fonts, or increased font size. If you are going to use a color printer or post the document on the Web, changing the color is very effective.
Activity 4.8. Changing Font Color
1. | At the top of the first column, select the Garden Gets NPS Grant headlinethe headline for the first story in the newsletter. |
2. | Apply Bold |
3. | Under the shaded paragraph, select the Outdoor Music headline, and apply the same formatting as the first headline. Alternatively use the Format Painter to apply the format from the first headline to the second headline. Click anywhere in the document to deselect the text, Save Figure 4.20. |
Activity 4.9. Using Small Caps
For headlines and titles, small caps is an attractive font effect. Lowercase letters are changed to capital letters but remain the height of lowercase letters. Titles are frequently formatted in this style.
1. | Select the Outdoor Music title again, and then from the Format menu, display the Font dialog box, which provides many more font effect options than the toolbar. Compare your screen with Figure 4.21. Figure 4.21. |
2. | Under Effects, select the Small caps check box, and then click OK. With the title selected, click the Format Painter button Figure 4.22. |
3. | On the Standard toolbar, click the Show/Hide ¶ button Figure 4.23. |
4. | On the Standard toolbar, click the Show/Hide ¶ button |
5. | Display Print Preview |
6. | On the Print Preview toolbar, click the Print button |
7. | Save |
More Knowledge: Removing Blank Pages
If you create empty paragraphs at the end of a document by pressing the Enter key too many times, the result might be an extra blank page. To remove this page, click at the bottom of the document and press the Backspace key until the extra page is removed. It is best to use the Show/Hide ¶ button to show hidden characters so you can view the formatting marks that should be deleted.
End | You have completed Project 4A |
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Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
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Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 21
In Activities 4.10 through 4.14, you will edit a document that informs citizens about water issues in the City of Desert Park. You will add links to text and graphics and then save the document as a Web page. Your completed document and Web page will look similar to Figure 4.24.
Figure 4.24. Project 4BWater Matters
For Project 4B, you will need the following files: |
New blank document |
w04B_Water_Matters |
You will save your document as
4B_Water_Matters_Firstname_Lastname
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Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
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Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
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Page 22
Cities, businesses, and other organizations often publish their important documents on the Web. Microsoft Word features tools that enable the creation of Web pages directly from word processing documents. Hyperlinks can be added to move to related sites quickly. Hyperlinks are text or graphics that you click to move to a file, another page in a Web site, or a page in a different Web site.
Activity 4.10. Inserting Text Hyperlinks
The type of hyperlink used most frequently is one that is attached to text. Text hyperlinks usually display underlined and in blue.
1. | Start Word and display a new blank document. Close the task pane, display the formatting marks, and zoom to Page Width. Display the Page Setup dialog box and set the Left and Right margins to 1 inch. Type City of Desert Park and then press |
2. | Select the first line of text, change the Font |
3. | Select both title lines, click Bold |
4. | Position the insertion point in the third (blank) line. From the Insert menu, click File. From the student files that accompany this textbook, locate and insert w04B_Water_Matters. Move to the top of the document, and then compare your screen with Figure 4.25. Figure 4.25. |
5. | Display the Save As dialog box, navigate to the chapter folder in which you are storing your files for this chapter, and then save the document as 4B_Water_Matters_Firstname_Lastname |
6. | Position the insertion point at the end of the paragraph beginning The City Council approved. Press Figure 4.26. |
7. | On the Standard toolbar, click the Insert Hyperlink button |
8. | In the displayed Insert Hyperlink dialog box, under Link to, click Existing File or Web Page. In the Address box, type //cfpub.epa.gov/surf/locate/map2.cfm An address may display in the Address box as you type. This is AutoComplete at work. It displays the most recently used Web address for your computer. |
9. | In the upper right corner of the Insert Hyperlink dialog box, click ScreenTip. In the Set Hyperlink ScreenTip dialog box, type Watershed Map and then compare your screen with Figure 4.27. Figure 4.27. |
10. | On the Set Hyperlink ScreenTip dialog box, click OK. At the bottom of the Insert Hyperlink dialog box, click OK. The hyperlink is recorded, and the selected text changes to blue and is underlined. |
11. | In the next paragraph, in the second line, select the text Environmental Protection Agency (EPA). Using the technique you just practiced, create a hyperlink to the address //www.epa.gov and type EPA Home Page as the ScreenTip. Save Figure 4.28. |
Activity 4.11. Adding a Hyperlink to a Graphic
When you point to a graphic on a Web page, if the pointer changes to the Link Select pointer (a pointing finger), this indicates that a hyperlink has been added to the graphic. When you point to a hyperlink in a Word document, a ScreenTip displays with instructions for accessing the link.
1. | Scroll to view the bottom of the document, and then click the water cooler graphic to select it. Display the Insert Hyperlink dialog box, under Link to, be sure Existing File or Web Page is selected, and then create the link to the address //www.epa.gov As the ScreenTip, type Drinking Water Standards and then compare your screen with Figure 4.29. Figure 4.29. |
2. | Click OK to close the dialog boxes, and click anywhere in the document to deselect the image. Then, point to the water cooler graphic to display the ScreenTip that you typed. Compare your screen with Figure 4.30. Figure 4.30. |
3. | Point to the EPA Watershed hyperlink and notice the ScreenTip and the Web address in the status bar. Use the same procedure to check the Environmental Protection Agency (EPA) hyperlink. Save |
More Knowledge: Adding an E-mail Hyperlink
You can also add a hyperlink to an e-mail address in a document. Select the text that you want to link to, and then click the Insert Hyperlink button. Under Link to, click E-mail Address. Type the e-mail address, or select it from the Recently used e-mail addresses list. If desired, type a Subject line. You can also click the ScreenTip button to add a ScreenTip to the hyperlink.
Activity 4.12. Testing and Modifying Hyperlinks
Make changes to hyperlinks from the Edit Hyperlink dialog box, which is similar to the Insert Hyperlink dialog box.
1. | Be sure you have an Internet connection, and be sure the water cooler graphic is not selected. Point to the water cooler graphic and read the ScreenTip. Follow the directions to test the hyperlink. Your computer may be configured to click to activate a hyperlink, or you may be required to hold down |
2. | Return to your document. Point to the water cooler graphic and right-click. From the shortcut menu, click Edit Hyperlink. At the bottom of the Edit Hyperlink dialog box, in the Address box, add safewater to the end of the Internet address. Compare your dialog box with Figure 4.31. Figure 4.31. NoteIf the Text Displays Automatically When you begin typing the text in the text boxes of the Edit Hyperlink dialog box, the complete text may display after typing only a few letters. This indicates that another student used the computer to complete this project and that the AutoComplete feature is turned on. |
3. | At the bottom of the Edit Hyperlink dialog box, click OK to change the hyperlink address. Display the Footer area. On the Header and Footer toolbar, click the Insert AutoText button |
[Page 522 (continued)] Objective 6 Preview and Save a Document as a Web Page |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 23
After you have created a document to be used as a Web page, you can see what the page will look like when displayed in a Web browser such as Internet Explorer. A Web browser is software that enables you to use the Web and navigate from page to page and site to site. You can adjust the image and preview it until you get it exactly right. After you are satisfied with the way your document looks when displayed in a Web browser, you can save the document as a Web page.
Activity 4.13. Previewing a Document as a Web Page
1. | From the File menu, click Web Page Preview. Maximize |
2. | Point to the EPA Watershed hyperlink to display the Link Select pointer Figure 4.32. |
3. | Scroll down as necessary to view the bottom of the page, and notice that the file name you placed in the footer does not display on the Web pageheaders and footers do not display when Word documents are converted to Web pages. Click the water cooler graphic to be sure your Web link works. If you are connected to the Internet, you will see the EPA Drinking Water page. Alert!: If You Are Not Connected to the Internet If you are not connected to the Internet, you will see a message box informing you that you are not connected, or the page cannot be displayed. Click OK or close the window to acknowledge the message, and then resume with Step 4. |
4. | On the blue title bar, click the Close button |
5. | Return to your document. Display Print Preview |
6. | On the Print Preview toolbar, click the Print button |
7. | Save |
Activity 4.14. Saving a Document as a Web Page
After you are satisfied with your document, you can save it as a Web page.
1. | From the File menu, click Save as Web Page. In the Save As dialog box, navigate to your chapter folder in which you are saving your files. The Save as type box displays Single File Web Page. The document's titleCity of Desert Parkdisplays as the default Page title for the Web page. The default title is the first line of text in the document. If your system is set to display file extensions, .mht displays in place of .doc. |
2. | Near the bottom of the Save As dialog box, click Change Title. The Set Page Title dialog box displays. What you type here will become the Web page title; this is the title that displays in the browser title bar and shows up in the Web browser's history list. |
3. | Type City of Desert Park Water Issues and then compare your screen with Figure 4.33. Figure 4.33. |
4. | Click OK to close the Set Page Title dialog box. In the Save as dialog box, the new title for your Web page displays as the Page title. Accept the default file name for the Web page. When you save it, the Web page will have a different file extension and file type icon to distinguish it from the Word document by the same name. |
5. | At the bottom of the Save As dialog box, click Save, and then compare your screen to Figure 4.34. Figure 4.34. |
6. | At the bottom of the dialog box, click Continue. The file is saved and the document displays on your screen in the Web page format, with text across the full width of the screenno margins, and both pictures displayed on the left side. |
7. | Save |
End | You have completed Project 4B |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 24
In Activities 4.15 through 4.20, you will gather text and graphics that will be used in a Recreation Department newsletter. You will gather several documents and several pictures and then paste them from the Office Clipboard. You will use language tools for finding alternative words with similar meanings and special tools to browse a document. Your completed document will look similar to Figure 4.35.
Figure 4.35. Project 4CRecreation Ideas
For Project 4C, you will need the following files: |
w04C_Recreation_Ideas |
w04C_Bicycle_Text |
w04C_Cycling |
w04C_Golfer |
w04C_Golf_Text |
You will save your document as
4C_Recreation_Ideas_Firstname_Lastname
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu
Page 25
As you research and collect information for a new document, you can store all of the piecestext and pictureson the Office Clipboard. Then, you can go to your document and insertpastethe information one piece at a time. This feature is called collect and paste. Word also has commands to help you locate the right word for a sentence and to locate various elements in a document. For example, you can navigate through a document by moving from one section to the next or from one image to the next.
Alert!: If You Are Not Connected to the Internet
It is recommended that you work through these activities on a computer with an Internet connection. You will not be able to complete Activity 4.17 without a connection.
Activity 4.15. Using Collect and Paste to Gather Images
Recall that the Office Clipboard is a temporary storage area maintained by your Windows operating system. When you perform the Copy command or the Cut command, the text that you select is moved onto the Clipboard. From this Clipboard storage area, you can paste text into another location of your document, into another document, or into another Office program. You can copy and then paste a single selection of text without displaying the Clipboard task pane. However, displaying the Clipboard is essential if you want to collect a group of selected text pieces or images and then paste them. The Clipboard can hold up to 24 items, and the Clipboard task pane displays a short representation of each item.
1. | Start Word. From the student files that accompany this textbook, locate and open w04C_Recreation_Ideas. Display the Save As dialog box, and then in your chapter folder, save the file as 4C_Recreation_Ideas_Firstname_Lastname Be sure that nonprinting characters display, and then zoom to Page Width. |
2. | From the Edit menu, click Office Clipboard to display the Clipboard task pane, and then compare your screen with Figure 4.36. Figure 4.36. Another Way: To Display the Clipboard Task Pane There are two other ways to display the Clipboard task pane:
|
3. | If the Office Clipboard displays any entries, at the top of the Clipboard task pane, click the Clear All button. From the Insert menu, point to Picture, and then click Clip Art. The Clip Art task pane replaces the Clipboard task pane. |
4. | In the Search for box, type golf Click the Search in arrow and select the Everywhere check box. Click the Results should be arrow, select the Clip Art check box, and then clear the other check boxes. Click Go. In the Clip Art task pane, point to the image of a woman golfer. If the image shown in Figure 4.37 is not available, refer to the Note below or choose another golf picture. Figure 4.37. NoteInserting Clip Art Images from Your Student Files Both images used for this activity are included with the files for this chapter. To access those files, from the bottom of the Clip Art task pane, click Organize clips. In the Favorites-Microsoft Clip Organizer dialog box, display the File menu, point to Add Clips to Organizer, and then click On My Own. Use the Look in arrow to navigate to the location of your student files and find w04C_Golfer. Select it and then, in the lower right corner of the dialog box, click Add. When the image displays in the dialog box, move the pointer over the arrow on the right side of the image and then click Copy. Repeat the process to use the w04C_Cycling image. Close the dialog box. When prompted, click the Yes button to copy the image to the Office Clipboard. Continue with Activity 4.15. |
5. | Point to the image of the woman golfer, click the arrow, and then click Copy to copy the image to the Clipboard. In the title bar of the Clip Art task pane, click the Other Task Panes arrow |
6. | In the title bar of the Clipboard task pane, click the Other Task Panes arrow Figure 4.38. |
7. | On the image of the cyclist, click the arrow and then click Copy to transfer the image to the Clipboard. In the title bar of the Clip Art task pane, click the Other Task Panes arrow. From the task pane menu, click Clipboard. Click Save |
Activity 4.16. Collecting Information from Other Documents
If you need information from another document, you can open the source document, copy the text you need onto the Clipboard, and then paste it into your document later.
1. | Be sure your 4C_Recreation_Ideas document is still displayed on your screen, and the Clipboard task pane displays the two images you have copied. Click the Open button |
2. | In the w04C_Golf_Text file, hold down |
3. | Using the technique you just practiced, copy the text from the w04C_Bicycle_Text file to the Clipboard, and then compare your Clipboard with Figure 4.39. Figure 4.39. |
Activity 4.17. Finding Supporting Information Using the Research Tool
Word includes a research tool with which you can search for information on a variety of topics. You will need an Internet connection to complete this activity.
1. | On the Standard toolbar, click the Research button Figure 4.40. |
2. | In the Research task pane list of topics, scroll down if necessary, and then click History. The program moves to the MSN Encarta site on the Web. The History section, which is in the middle of the document, displays near the top of the screen. Alert!: If Nothing Displays in the Encarta Window If nothing displays in the Encarta window, on the left side of the screen scroll down if necessary and click History again. |
3. | Scroll down as necessary and move the pointer to the left of the top paragraph that begins Some historians believe, and then drag to the end of the second sentence, which ends the 14th or 15th century, to select the two sentences. Compare your screen with Figure 4.41. Figure 4.41. More Knowledge: Being Careful of Copyright Issues Nearly everything you find on the Web is protected by copyright law, which protects authors of original works, including text, art, photographs, and music. If you want to use text or graphics that you find online, you will need to get permission. One of the exceptions to this law is the use of small amounts of information for educational purposes, which falls under Fair Use guidelines. Copyright laws in the United States are open to different interpretations, and copyright laws can be very different in other countries. As a general rule, if you want to use someone else's material, always get permission first. |
4. | From the Edit menu, click Copy to add the text to the clipboard. Alternatively, right-click the selected text and from the shortcut menu click Copy. Close |
5. | In the title bar of the Research task pane, click the Other Task Panes arrow |
6. | Click the Other Task Panes arrow Figure 4.42. |
Activity 4.18. Pasting Information from the Clipboard Task Pane
After you have collected text and images from other documents or sources, such as the Internet, you can paste them into your document.
1. | With your 4C_Recreation_Ideas file displayed, locate the text Golf, and then directly below it, click in the blank line under Draft of article. On the Clipboard task pane, under Click an item to paste, click the fourth item in the item list, the one that begins The Desert Park Fine Arts. Compare your screen to Figure 4.43. Figure 4.43. |
2. | Below the text you just pasted, click in the blank line under Quote from Encarta for Did You Know? boxes. From the Click an item to paste list on the Clipboard task pane, click the second item in the list, the one that begins Some historians believe. The text is placed at the insertion point, and retains the font and font size used in the MSN Encarta Web site. |
3. | Click to position the insertion point in the blank line under Image. From the Click an item to paste list on the Clipboard task pane, click the sixth item in the item list, the graphic of the golfer. Select the graphic, point to the lower right sizing handle, and drag upward to shrink the image so that it moves to the bottom of the first page and the word Bicycling is at the top of Page 2. Compare your screen with Figure 4.44. Figure 4.44. |
4. | Display Page 2 of the document. In the BICYCLING section, click in the blank line under the text Draft of article. On the Clipboard task pane, click the third item, which begins The "Golden Age" of bicycling. |
5. | Click in the blank line under Quote from Encarta for Did You Know? boxes and paste the text that begins The bicycle was not invented. If extra space appears to be inserted above the inserted text, use the Format Painter button to copy the format from the Encarta text on Page 1 to this inserted text. Adjust any other spacing as necessary. Compare your screen with Figure 4.45. Figure 4.45. |
6. | Click in the blank line under Image and paste the graphic of the bicyclists. Then, on the Clipboard task pane, point to the first item in the list, click the displayed arrow, and then from the menu, click Delete. The item is removed from the list. You can remove one item from the Clipboard without disturbing the other items stored there. |
7. | At the top of the Clipboard task pane, click Clear All to remove the remaining items from the Clipboard. In the title bar of the Clipboard task pane, click the Close button |
Activity 4.19. Using the Thesaurus
The thesaurus is a language tool that assists in your writing by suggesting synonymswords that have the same meaningfor words that you select.
1. | From the Edit menu, click Find. In the Find and Replace dialog box, in the Find what box, type training and click Find Next. The word training in the Golf section is highlighted. |
2. | In the Find and Replace dialog box, click Cancel. Right-click the selected word. From the shortcut menu, point to Synonyms to display a list of synonyms, as shown in Figure 4.46. Figure 4.46. |
3. | In the list of synonyms, click instruction. Instruction replaces training in the document. |
4. | From the Edit menu, click Find. In the Find and Replace dialog box, in the Find what box, type impact and click Find Next. In the Find and Replace dialog box, click Cancel to close the dialog box. Right-click the selected word. From the shortcut menu, point to Synonyms. A list of synonyms displays. Sometimes the best word is not included in the list of synonyms. |
5. | At the bottom of the synonym list, click Thesaurus. Compare your screen with Figure 4.47. Figure 4.47. |
6. | In the Research task pane, point to influence, click the down arrow on the right side of the word, and then, from the displayed list, click Insert. Influence replaces impact in the document. |
7. | In the title bar of the Research task pane, click the Close button |
[Page 539 (continued)] Objective 8 Find Objects with the Select Browse Object Button |
Page 26
The Select Browse Object button is located at the bottom of the vertical scroll bar and can be used to navigate through a document by type of object. For example, you can move from one footnote to the next or from one section to the next. This feature can be used on short documents but is most effective when you are navigating long documents. You can navigate using several different object elements, by graphic, table, section, footnote, or page.
Activity 4.20. Using the Select Browse Object Menu to Find Document Elements
1. | With your 4C_Recreation_Ideas file open, at the bottom of the vertical scroll bar, click the Select Browse Object button Figure 4.48.
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2. | On the Select Browse Object palette, click the Browse by Page button | ||||||||||||||||||||||||||||||||||||
3. | Click the Select Browse Object button | ||||||||||||||||||||||||||||||||||||
4. | In the Find and Replace dialog box, under Go to what, scroll to the top of the list and click Page. Under Enter page number, type 1 Compare your Find and Replace dialog box with Figure 4.50. Figure 4.50. | ||||||||||||||||||||||||||||||||||||
5. | In the Find and Replace dialog box, click Go To to move the insertion point to the top of the first page of the document. | ||||||||||||||||||||||||||||||||||||
6. | Close the Find and Replace dialog box. Click the Select Browse Object button | ||||||||||||||||||||||||||||||||||||
7. | Click the Next Graphic arrow | ||||||||||||||||||||||||||||||||||||
8. | Click the Select Browse Object button | ||||||||||||||||||||||||||||||||||||
9. | From the Edit menu, click Select All. Change the Font to Times New Roman, and then change the Font Size to 12. Click anywhere to deselect. Display the Footer area. On the Header and Footer toolbar, click the Insert AutoText button | ||||||||||||||||||||||||||||||||||||
10. | Display Print Preview | ||||||||||||||||||||||||||||||||||||
11. | On the Print Preview toolbar, click the Print button | ||||||||||||||||||||||||||||||||||||
12. | Save |
End | You have completed Project 4C |
Windows XP
Outlook 2003
Internet Explorer
Computer Concepts
Word 2003
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Excel 2003
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Access 2003
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Powerpoint 2003
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Integrated Projects
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
show all menu